Copiers are an essential piece of equipment in many offices, but the decision of whether to buy or lease one can be a complex one. There are many factors to consider, including cost, technology upgrades, and flexibility. In this article, we will provide insights into these factors to help you make an informed decision for your business.

Cost Considerations

The upfront cost of buying a copier is typically much higher than the upfront cost of leasing one. However, over time, the total cost of ownership (TCO) of leasing a copier may actually be lower than the TCO of buying one. This is because leasing often includes maintenance and repair costs, which can be significant for high-volume copiers. Additionally, leasing companies often offer to upgrade your copier to a newer model at the end of your lease term, which can help you keep up with the latest technology.

Technology Upgrades

Technology is constantly evolving, and copiers are no exception. New models are released all the time with new features and capabilities. If you buy a copier, you may be stuck with outdated technology for several years. However, if you lease a copier, you have the option to upgrade to a newer model at the end of your lease term. This allows you to keep up with the latest technology without having to make a large upfront investment.


Leasing a copier can give you more flexibility than buying one. For example, if your business needs change and you no longer need the copier, you can often cancel your lease without penalty. This is not possible if you buy a copier, as you would have to sell it or dispose of it. Additionally, leasing can make it easier to budget for your copier expenses, as you will know exactly how much you will be paying each month.

Additional Factors to Consider

In addition to the factors discussed above, there are a few other things you should consider when deciding whether to buy or lease a copier. These include:

  • The volume of printing you do: If you print a high volume of documents, leasing may be a more cost-effective option.
  • The type of documents you print: If you print a lot of high-quality documents, you may need a more expensive copier.
  • Your budget: If you have a tight budget, leasing may be a better option than buying.
  • Your tolerance for risk: If you are risk-averse, buying a copier may be a better option than leasing one.

Making a Decision

The best way to decide whether to buy or lease a copier is to carefully consider your business needs and budget. There is no right or wrong answer, as the best option for one business may not be the best option for another.

Here are some questions to ask yourself to help you make a decision:

  • What is your budget?
  • How much printing do you do?
  • What type of documents do you print?
  • How often do you need to upgrade your copier?
  • How much flexibility do you need?

Once you have answered these questions, you can start to compare the costs and benefits of buying and leasing a copier. You should also talk to a copier dealer to get more information about your options.


Choosing between buying and leasing a copier is an important decision for any business. By carefully considering the factors discussed in this article, you can make an informed decision that is best for your business.